If you want to succeed as a blogger or online business owner and boost your productivity – organization will be key in this. There’s no way around it. The good news is you don’t have to be the most organized or detail oriented person in the world, either.
However, deciding on a clear course of action for your blog (if you plan to turn it into a business) and sticking to it – is imperative. But if you’re reading this, something tells me you’re ready to kick it up a notch and stop wasting time.
If you don’t set actionable and achievable goals, you don’t have a fighting chance in the over-saturated blogging world. Plain and simple.
Organization, productivity, and time-management are some of my key focuses this year. Without those, I don’t think I would reach my goals. And I have set some hefty goals for myself and my businesses this year.
(UPDATE: I’m already well on my way to reaching my ”big” goals, so this is totally attainable for you, too).
Working from home comes with challenges. I’m not going to sugarcoat it. And you’re more likely to get distracted at home, for one. Especially if you’re a momma. So that means you have to work that much harder!
If you’re ready to supercharge your productivity, kick butt with time-management, and stop wasting your precious time – keep reading.
Disclaimer: This post may contain affiliate links. That means, at no cost to you I will receive a small compensation if you purchase something through one of those links. This helps run The Beautified Life – so thank you so much!
1) Set Actionable Goals for the day, week, month, and quarter.
With organization being essential to boosting your productivity as a blogger, setting goals is the obvious first step. There are different ways to break this up into, that makes it more effective than just writing a simple ”TO DO” list every day.
Many bloggers and entrepreneurs make sure to check in with themselves at the end of every quarter. For those of you not familiar with what a quarter is, it’s every 90-days.
Set yourself goals for every new quarter.
Examples of goals you could set for new quarters: grow your email list by 1000, boost my page views by 10,000, or make $1000 in your first 90 days.
Whatever goals you set, make sure they are attainable and realistic.
While it may be feasible to grow one website’s traffic by 20,000 each quarter, it may only be 2000 for another. And that is perfectly okay.
If you start comparing yourself to other bloggers and online biz owners – you’re in for a world of disappointment. We all learn at our own pace.
Monthly goals are my favorite. A new strategy I’ve learned for monthly goals is setting ONE goal for the month. Yes, only one.
You set one big goal, almost like a themed month, for each month.
For example, the first month could be ”growing your traffic”. And the next month could be ”growing your email list”, and the next could be ”obtaining new clients”, then ”work on e-course”.
We’ll get to how we break those big goals down in a moment. But this ensures you stay on task and aren’t being pulled in 50 different directions.
This strategy is so effective if you’re like me and tend to have 50 projects going at the same time.
For your weekly goals, you’ll want to break up your big monthly goal into smaller chunks. Such as one week you can focus on opt-in freebies and the next work on perfecting your copy in your emails. This goes for any ”big” goal you’ve chosen for the month.
If you’re following the monthly ”big goals” as we talked about previously, this is where you would really get specific and add some things into your day that play into your ”big” goal for that month. But, of course, you can’t only focus on email marketing or a new course all month, every day. You’ll need to make room for other blog and business tasks.
Just ensure you dedicate some time every day or every few days that break your ”big” monthly goal down in small chunks.
Each evening make a To Do list for the following day. You can use a day planner, a notebook, or some app or program on your phone or computer. Where you write it doesn’t make a difference. But doing this will make all the difference.
This has made a major impact on my productivity. Something I’ve struggled with from day one, and still do sometimes. But this strategy keeps me in check!
But here are a few strategies to organize your days.
- Organize your day in 30-minute increments
- Work for 25 minutes, stop for 5 minutes, work for 25. Rinse and repeat.
- Organize your day in 30, 60 and 90-minute increments, depending on the types of tasks.
Find a daily strategy that works best for you.
Always prioritize your most important tasks first, and organize your days ahead of time so there are no surprises.
2) Focus On One Task At a Time.
This one is a biggie for me. I get so excited by all the projects I’m working on that I forget to complete one task at a time, before moving on to the next. And this is my largest obstacle with blogging so far.
So if I can give you one piece of advice, don’t do what I did/do. Focus on one task or project at a time, and make sure to complete it from start to finish (if you have time) before jumping over to something else. At least don’t work on 3 different blog posts at the same time as scheduling your posts for the week and checking your email. (Guilty, I’m afraid).
You’ll find that you have more time to complete the other tasks, and I guarantee you will feel less stressed.
3)Schedule Your Posts Ahead of Time.
I’ll admit it took me a little longer to start doing this, but once I did – girl, did it ever make a difference! Currently, I schedule my Facebook and Twitter posts on Buffer. You can use it for free and schedule 10 posts at a time, or if you purchase their plan for $10/month you can schedule 100 posts in advance.
For Pinterest, I’m currently using Board Booster.
I wrote a post explaining how to set it up that way to save you hours each week.
There are only so many hours in a day, and to be successful with Pinterest you have to post frequently, spread out during the day.
Nobody has time for that!
A tool like Board Booster is a tiny price to pay to shave off literally hours off of your day. And it only costs you $5 a month. You may end up needing to upgrade to the $10/month plan as you post more pins, but the $5 plan is more than sufficient to get you started for the first few months.
The same goes for social media scheduling tools. They are a no-brainer.
4) Minimize Distractions.
This is another crucial one.
When you’re distracted, you’re not at your best. And if you want to succeed at blogging or working from home – you need to be focused on what you’re doing, so you don’t make mistakes. Well, we all make mistakes. I should say we need to be focused so we can catch our mistakes.
Log off Facebook, and any other social media platform that may divert your attention, and focus on the task at hand.
If Facebook is as distracting for you as it is for me, I suggest downloading the Facebook Groups app, so you can still participate in the blogging and work from home groups, without having Facebook open. It’s pure genius, really.
Or try one of the browser extensions that get rid of your Facebook newsfeed, so you can use Facebook for legit work without the distraction of the time-suck called the newsfeed.
Same goes for your cellphone. Mute the notifications while you’re working, turn it on ”Do Not Disturb”, or shut it off completely if you can.
And of course, make sure (or try if you have little ones running around) you have a quiet atmosphere to work in. I know for me if someone is even talking or if there’s noise surrounding me, I have a difficult time focusing.
So no distractions, got it? 🙂
5) Invest in Shortcuts.
I’m not talking about cheating, but taking a few shortcuts is going to save you loads of time and headaches.
I get it, especially us moms don’t always (or ever?!) have extra money. But investing in your business is vital.
If you only utilize free tools, you’re not going to see the same amount of growth as you would if you invest in yourself and your business.
Don’t get me wrong, there are some killer free tools out there.
But in order to boost your productivity, you’ll need a combination of both.
Look at it this way: If you aren’t going to invest in yourself, why should anyone else?
Here are some terrific investments (that I use) that will save you time and your sanity:
- Grammarly. I am obsessed with this program. It automatically checks for spelling and grammar on the free version, and if you upgrade it checks for everything. Sentence structure, writing style, plagiarism, and it gives you suggestions for better words to use. Definitely, a worthwhile investment – since your content is the most critical aspect of blogging.
- Freshbooks. If you offer any type of service, you will need to provide invoices to your clients. Freshbooks is awesome – I use it for my freelance business. You can even get a free month, and after that, they are very affordable. It’s straightforward; you can create an invoice in literally one minute. They also have other neat features, other than invoicing.
- Board Booster. It wasn’t until I began with Board Booster that I saw my biggest spike to date in traffic. And as I mentioned, unlike TailWind, you can set p Board Booster ONCE and leave it be for good. Except if you join a new group and want to add it in, then you don’t ever even have to log into Board Booster. You can snag your first 100 pins free with BoardBooster here, and then after that it’s like $5/month.
- Write Your Way to 1K. I cannot recommend this course enough! It’s a course for aspiring freelance writers that teaches you how to make a full-time income from home. It teaches you how to find your profitable writing niche, how to find high-paying clients will have no issue paying $100-400 per blog post, and it walks you through every step of starting your freelance writing business. This course was a game-changer for me.
6) Have a Designated ”WORK SPACE” that’s comfortable.
I realize we don’t all have our own office for our blogging (well, at least I don’t), but anyone can create their own designated workspace.
For the time being, I have my desk sitting right in the living room. It works for now, and I know when I sit down there, it’s time to work. Sometimes I will work on the couch too, but I find I’m more productive if I’m sitting at my desk.
Also, make sure it’s comfy! If you’re going to sit your tush there for hours each day, you need to be comfortable.
7) Develop a Schedule that Suits Your Lifestyle.
I get it. Your life is chaotic. Mine too. Every.Single.Day. We all have ten thousand things to do each day (especially us mothers). But one thing I’ve found crucial is finding your own schedule, and sticking to it.
If you’re only blogging part-time you may only have 2 hours a day to work. And that’s okay, you can make it work. Just make sure that no matter how much time you have to work with, you’re picking a set time to work each day, and being consistent every day.
This will boost your productivity, and you’ll find you actually get more done. Win, win.
8) Track Your Time.
This is a new one for me, but I’ve heard from countless bloggers that this keeps them accountable and on task. And it makes perfect sense that it would.
Something I’m trying out is every night writing down my schedule for the next day. And writing everything in time blocks. So from 7:00-7:15 am I check emails, 9:00-11:00 am I’m writing (blog posts, client work, guest posts), 11:00-12:00 pm I create social media graphics, 12:00-1:00 pm participate in Facebook groups, and 1:00-2:30 pm write some more! (This is just an example, some days my schedule looks a little different depending what’s on my plate for that particular week).
So far I have found this has kept me focused and able to complete more in a short time. You’d be surprised how much this one thing can boost your productivity when working at home.
9) Carry a Notebook Around With You
If you’re anything like me, then you have approximately 500 notebooks throughout your house. I know, in this day and age there is an app for everything.
But, I like my notebooks. I find this exceedingly helpful when I suddenly think of a mind-blowing blog post idea.
Some of my greatest ideas come out of nowhere. And I’m sure yours do too.
You never know when you’re going to have writer’s block. So keep a pen and notebook handy, because you can’t predict when you may come up with the next month’s blog post ideas.
10) Create Templates.
Sometimes when I’m writing a blog post I will just sit down and write it start to finish, but usually, it happens over the period of a day or two. Something I find very convenient is having a blog post outline ready to go. Then you basically are filling in the blanks and can transfer it to your computer later.
Another excellent time-saver is to create templates for your social media graphics. I use Canva to create my graphics for Pinterest and social media. You can’t save ”templates” with the free version, but you can save your designs and then just edit them.
The main reason I pay for Canva For Work instead of using the free version is because you can upload your own fonts, logos, and have your brand colors saved.
Some of the biggest challenges for bloggers can be staying productive, learning time management, and feeling like there just isn’t enough hours in a day.
If you can get a hold on these things, you’re golden.
What hacks do you use to stay productive working from home?
Until next time,
- Ultimate Beginner’s Guide To Starting A Profitable Blog
- 6 Crucial Steps Before Launching a New Blog (The right way)
- 4 Ways to Make Money With Your Blog As a Stay-at-home Mom
- 9 Surprising Reasons Why You’re Not Getting Any Blog Traffic
- How I Plan To Make a Full-time Income Blogging in 2017 – And How You Can Too